Continuously Updated Report of Ambassadors for Peace/UPF Activities for IDP in Barrytown, NY, USA #4

Mid Hudson Valley, Ambassadors for Peace,
Barrytown New York USA– UPF/USA

Topic: United Nations: International Day of Peace, September 21^st

Planning Meeting:  To inspire community-wide ownership of International Day of Peace

Date: September 15th, Monday meeting at Massena House 7pm

Next Meeting:  September 22rd Monday at Massena House 7pm

General Notes:

v  Small community doing big things.

v  We are about substance over statistics.

v   We looking to inspire the next Gandhi

v   Explanation of what is on the www.upf.org/un/idp web page.

v  Crunch time, now our job is putting it out there.

As you have noticed some activities have expanded, others eliminated, and others have morphed to something completely different.

• Sharing the story of the International Day of Peace  (Gavin - Team Leader)
  • Give Away IDP DVD http://ie.youtube.com/watch?v=2FmEIP46B-E (Ichinori – Team Leader)
    
    • • A)  Churches - Gavin
      • B) Public Schools (one for each classroom) Ichinori, Henry to meet school principal on 9/10
        • Ichinori went to schools - not sure what will be shown and how many fliers put up.
        • Heylan taking care of morning broadcast
        • Mrs. Yasutake meeting with the Germantown principal tomorrow - Abdou in Kingston schools
        •  
      • C) Private Schools (?), Colleges (?)
      • D) Gavin - ask Joe R. to design a cover for the dvds
      • E) Luis Ottery, Principal of Ethical Culture Fieldston School in the Bronx requested 16, 3 minute videos and a full length video.
      • Instead of using a flyer we will use two flyers 1) Peace Sanctuary (Gillian), and Barrytown Gazette (Henry)
      • Print 9/15 and start distributing 9/17
      • Movie & Videos had to be reconfigured to correct format 

• Peace Vigil – As part of Sunday Service, possibility of the children coming back from Sunday school to take part, with all mothers
•  
• Peace Concert (Cecilia responsible for performers)
  • Admission – canned food, or clothing to benefit Queens Gallery, Food Kitchen in Kingston
  • Locations – UTS Chapel
  • Performers - Cecilia recruited Hope Machine, Gavin recruited Seiko Lee?

§  Use acoustic  system in chapel, Gavin asked Bard College Audio operator to assist

• Kite Flying for Peace (Henry  - Team Leader)
  • UTS east field
  • Children bring their kites
  • We provide snacks and drinks ($75-$100)
  • Prizes purchased
  • Contests and awards .... highest flying, best homemade kite, smallest kite
  • Will try to get local small hot air balloon maker to give a demonstration
• Labyrinth and peace ceremony (Gillian - Team Leader)
  • Flyer completed
  • Tony bringing 4 tables, Dorothy getting 50 chairs, plates & utensils, Marty bringing two tents.
  • Marty will pick up flags, Gavin buying 100 plastic sleeves and drop at Gillian’s
  • Traudl cooking turkey
  • Activities
    • Pot luck dinner                        
    • World Peace Flag ceremony -7:00 pm
    • Candlelight Labyrinth Walk -  7:30 pm
    • Peace Blessing- Patricia Taylor
    • Pot luck dinner (?)
    • UTS students coming in national costume (?)
• Proclamations
  • Using Existing Proclamations from www.UPF.org/un/idf, Henry will go to local town and get proclamations
• Promotion
  • Article published in Barrytown Gazette.
  • Henry - Called local reporter, Rashid - should get some good reporting
  • "If you don't hear the tree fall, it didn't." Why we need a record
  • Hardscrabble table with Henry, who ever can, will help of Saturday 9/20
• Professional Filmmaker
  • Professional filmmaker Victor Gallo has agreed to come up from NYC and with professional equipment to document the event.
  • Our plan is to develop two “YouTube” videos and a DVD.
• Photography/video
  • Dorothy ask Shannon - pay $50
• Signage
  • Henry will put signs up
• Budget Projections
  • Budget - $500-$700
    • Musicians 6@ $ 50           = $250
    • Photographer                    =$ $50
    • Film Maker                         =$ 50-$100
    • Kite Flying                           =$100

§  Peace Sanctuary               =$150   
Total     =$650

• Time Line
  • 11-12 Patricia Taylor will give Peace Sermon at MHV Church service at UTS
  • 12:00 Peace Prayer Vigil UTS Chapel, children, mothers. Gillian will lead
  • 1-3:00 Peace Kite Flying
  • 3:30-5:00 Peace Concert
  • Peace Sanctuary
    • 5:30-7 Pot luck before ceremonies
      • Dorothy will check with Kitchen about large lemonade containers
    • 7:00 pm World Peace Flag ceremony -
    • 7:30 pm Candlelight Labyrinth Walk - 
    • 7:30 pm, Peace Blessing - Patricia Taylor
    •  
• Next Year UN:IDP
  • First planning meeting September 22
  • Monthly meetings until 6 weeks out; then weekly meetings